Configuring Account Details

These settings control how certain actions are handled in Stax Bill from an accounting perspective, particularly related to how certain actions impact the earnings schedules. These account-wide settings apply to all events of this type across your Stax Bill environment, ensuring a level of consistency to match your business processes.

Earning Options

Examples

Here are some examples that illustrate the differences between the different options and how they compare to the normal earnings schedules.

Example 1 - Late Posted Invoice

Earnings Schedule:

This table compares the two earnings options to the "normal" earnings schedule that would be calculated if the invoice was auto-posted on the first day. In this example, the invoice has been sitting in Draft status from Jan 1 to Jan 15. The invoice is posted at 9:00 am in your account's time zone.

• If the invoice had been auto-posted on Jan 1, the system would earn an even amount of $3.22/3.23 daily throughout the month.
• With Option 1, the entire amount of delayed earnings - $48.39 to date - is earned on the day of posting, and then the earnings schedule continues at $3.22/3.23 as it would have if it had auto-posted on Jan 1.
• With Option 2, the full $100 that needs to be earned is divided evenly among the 17 days left in the earnings period (since this is a monthly charge); the system now earns $5.88/5.89 per day until the end of the month.
• Note that the discounts, if applicable, are calculated using the same logic and will appear as such in the discount earnings ledgers.

Example 2 - Partial Reverse Charge

Earnings Schedule:

This table shows the difference in the two earnings options when a charge is partially reversed mid-way through a billing period; in this case, a monthly charge of $100 occurred on Jan 1 at 11:00 am.

• With Option 1, when the $20 reversal happens on Jan 7th, the system essentially "halts" all earnings on this charge until the $20 has been consumed according to the original earnings schedule ($3.22/3.23 per day, for a total of 6 days). After this, the system will start earning again based on the original earnings schedule.
• With Option 2, on the date of the reversal, the remaining earnings are reduced by the $20 reversal, and the earnings schedule is recalculated for the remainder of the billing period.

Example 3 - Unsuspend or Resume Service (Un-Hold) 

Earnings Schedule:

This table shows the difference in the two earnings options when the subscription automatically unsuspends on May 20th (note that the same behaviour will also happen if the customer's service is resumed manually, i.e. removed from Hold status).

• Because the system was set to charge for all missed periods, 6 invoices will generate earnings as of the date of unsuspension. The total amount that needs to be "caught up", as of May 20th, is as follows:

• With Option 1, all of the unallocated revenue will be earned on the date of unsuspension, right up to the current date of May 20th. As shown below, this will result in an earnings record of the full $425.80 on May 20th (and the corresponding earned discount), after which the system earns at the regular rate of 3.22 or 3.23 till the end of the May billing period (June 12th).
• With Option 2, the total amount that needs to be earned is $600 (a discount of $120), and there are 24 days left in the current billing period (May 20th through June 12th). In this case, the system will earn $600/24 = $25.00 per day until June 12th (and a corresponding discount of $5.00/day).