Note
This report is not available to Limited Agents.
This report includes the details of all transactions in your Stax Bill system. The CSV download of this report can be used to produce detailed and summarized reports of Stax Bill activity across many axes, especially from an accounting perspective.
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Each currency will be shown in a separate report if you have multiple currencies. Choose a currency from the top field in the report.
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You can also select a date range to report on.
Important! When choosing a date range, keep in mind that the dates of the report contribute to the uniqueness check for the export process, and the Stax Bill system will not allow you to re-generate the same report with the same date range until after it has expired (30 days after creation). For this reason, if you are running a month-to-date report in the middle of a month, ensure that you choose today's date as your end date, so it can be run again on a future date before the original expires. For example, to run a monthly report today, November 4, choose November 4 as the end date of the report. Tomorrow, you can run the same report with the end date of November 5, and so on. If you use November 30 as your end date, you will not be able to run the same report again until after it expires.
You can click Details next to any line item to view the detailed report for that line item. For example, the Details for Cash Collected will take you to the Cash Report.
This report can be very large, depending on the size of your account and the number of transactions that have occurred. Therefore, you cannot directly download the report to CSV in real-time. Instead, there is an Export CSV button. When clicked, the Export CSV pop-up appears with the following options:
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Summary Journal Entries or Detailed Transactions:
Summary Journal Entries: The resulting report includes only debit and credit information for your ledgers for the dates specified. It is especially useful for accountants seeking a summary journal to upload into their accounting system. The date range covered by the report is included in the report name and noted in the Memo field.
Detailed Transactions: The resulting report includes detailed reconciliation data (25 fields).
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Customer Details
Basic Customer Details: the resulting report only includes essential customer information
All Customer Details: the resulting report contains complete customer data
Selectable List: selectable list of types of customer details; basic details automatically included -
Include Earning:
If you select Include Earning, the resulting report includes a detailed line item for each earnings record in the system. NOTE: This is primarily used for reconciling accounting records and should be used with caution as it can significantly increase the size and processing time of the report.
Once you have set your preferences and clicked Export, the system submits a background process which delivers the report. NOTE: If someone in your organization has already submitted a request for a report with identical parameters, a pop-up will appear, giving you options to download or regenerate the existing report.
When your report is ready, you can access it by clicking Download on the pop-up. The system also sends an automated email to the user who requested the report notifying them that it is ready for download. The report can be downloaded later, or you can force it to expire through the Jobs page. The report is downloaded to your default download location, often your local Downloads folder.